What happens if I am forced to cancel my event due to COVID-19 restrictions?
If you are forced to cancel a booking due to government guidelines, our contract is found to be frustrated.
Where a contract is frustrated, both parties are released from their obligations under the contract and a refund of any deposits that have been paid would become due.
Sadly, loss of work due to the COVID-19 pandemic has resulted in financial strain for many artists, including myself and for this reason we've been advised to ask our client community to consider re-booking an alternative date in the future, rather than cancelling completely.
This would also mean our clients are able to retain their first choice musician.
How do I know if my contract is frustrated?
In the current situation where official Covid restrictions and tiers are changing all the time, judging whether our contract is frustrated can be a tough call. If you’re in any doubt, I will be happy to chat through your individual situation and offer further advice.
Your contracted is likely to be frustrated if:
Social distancing laws prevent your event from taking place.
Severe restrictions on guest numbers mean you cannot reasonably facilitate my performance - e.g. you have been forced to reduce guests numbers from 100 to 30.
Severe restrictions on guest numbers make it unrealistic to proceed with your event.
Your venue/third party organiser is closed/has cancelled your event.
You or your partner are unwell with Coronavirus, or need to self isolate, on your event date.
Your contracted is less likely to be frustrated if:
It’s not yet clear that social distancing laws are likely to affect your event - e.g. your event is taking place from June 2021 and onwards
Restrictions on guest numbers have a limited effect on your event - e.g. guests numbers have been reduced from 120 to 100.
Your personal circumstances have changed since you made your booking.
You have vulnerable guests who might not be able to attend, unless this is the majority of your guest list.
How do I rescheduling my booking?
If you are forced to cancel due to the reasons outlined above and have plans to book a new wedding date in the future, please get in touch as soon as possible with your new date(s) and I can let you know my availability.
If I am available for your new date, we can reschedule your booking and I will transfer any deposits made to the new date.
You will receive an updated contract and invoice. Any further payments will follow our previous agreement.
(25% of the balance due 90 days before, with the final balance due two working days before your new event date).
What happens if I want to reschedule my booking, but I haven't been forced to cancel?
At the time of writing, the government has said it expects some restrictions to be lifted in March 2021, returning to a tiered system where restrictions are further reduced over subsequent months as the vaccination programme reduces the risk of serious illness to an acceptable level. Our expectation and hope is that summer events (June 2021 onwards) will be able to go ahead with little in the way of restrictions.
However, I can appreciate that for many couples this may still mean their events may not proceed in the way they imagined and would prefer to reschedule to a later date. In this case please get in touch as soon as possible with your new potential date(s) and I can let you know my availability.
If I am available for your new date:
I am happy to reschedule your event at no extra cost, however due to the financial impact on myself, I would ask clients to consider paying part of their balance on the original wedding date.
If I am not available for your new wedding date:
According to our contract, in the event of a cancellation by the Hirer, where the contract is not frustrated, the following fee will be charged:
90+ days before the engagement date 0% of the remaining fee.
60-90 days before the engagement date 50% of the agreed full free.
30 to 60 days before the engagement date 75% of the agreed remaining fee.
Within 30 days of the engagement date 100% of the agreed full fee.
If you are looking for further advice or guidance on your booking in light of the current situation, please do get in touch: firstname.lastname@example.org // 07506062891
There may be a delay in my response due to my current commitments, so I would like to thank you for your patience during this time.